Why the board, not just accounting
KSeF is not an "accountant's topic". Lack of readiness means risk of penalties, frozen invoice flows and — in critical cases — losing the right to deduct VAT. Decisions on budget, gateway provider and project owner have to be made by the board.
First 5 steps
- Invoice flow audit — who issues, who approves, who archives. Get it on one page.
- Pick a gateway — Comarch, e-Faktura, Streamsoft, or build your own integration. Each has different limits.
- Counterparty communication — especially foreign ones, since KSeF also applies to invoices you issue to them.
- Permission policy — who can issue and who can read in KSeF. The result is usually surprising.
- Fallback plan — KSeF has gone down before. You need a procedure for outage windows.
What changes day-to-day
Paper or PDF invoices lose their status as accounting documents. Customers who today demand "an invoice in a file" will, in February, expect an invoice in KSeF. This includes credit notes and advance invoices.
What your accountant cannot decide for you
Whether you invoice in PLN or EUR. Discount policy. Changes to contracts with counterparties. That's commercial and legal work — not just accounting.
If you're planning a rollout and aren't sure you'll make the deadline — let's talk. The first 30 minutes is a no-strings situation audit.